Formats
Note: We are unable to assist with the resolution of any file incompatibilities due to the use of the MAC operating system and/or software. All files must be submitted on, and in a format compatible with the Microsoft Windows operating system. All files and media must be PC compatible.

DIGITAL AUDIO (Folklife, Media, Music, Theatre)

1. Submit a sample not to exceed 5 minutes. If you submit a commercial CD, you must identify the track.

2. Submit either of the following:
   1. a commercially produced CD or
   2. a CD you have made that will play on a conventional CD player or a PC. Do not submit rewritable media (CD-RW).

3. Label CD with the artist's name.

4. Digital Audio Sample Description Sheet:
   • Identify track, minutes, and seconds into the sample.
   • Title of the piece, name of the selection, movement (if applicable)
   • Composer
   • Artists performing the work
   • Producer/Director
   • Length of entire work
   • Date of work
   • Indicate if noise reduction has been applied and type.
   • Identify tracks and number of minutes and seconds into the track for an applicant's solo.

DIGITAL IMAGES (Design Arts, Folklife, Media, Visual Arts and Crafts)

1. Submit up to 3 digital images in standard jpeg format. All image files must be in the JPG format with the appropriate extension (.jpg). Do not use periods in file names to separate words. Only one period is allowed to denote the (.jpg) extention. Image size must not exceed 1024 x 768 pixels. Do not submit slides.

2. Submit on CD-R or DVD-R.

3. Do not submit in rewritable (CD-RW or DVD-RW) formats.

4. Place documents in the root directory and not in folders or subdirectories.

DIGITAL VIDEO (Dance, Folklife, Media, Music, Theatre)

1. Submit 1 sample not to exceed 5 minutes.

2. Submit either of the following:
   1. a commercially produced DVD in a standard video format (NTSC, Region 1) or
   2. a data CD or DVD disc format. All digital videos must be submitted in one of the following formats and have the appropriate file extension: Windows Media Player compatible (.avi), (.wmv ), or (.mpg); or Apple QuickTime (.mov).

3. If submitting a data CD or DVD, place documents in the root directory and not in folders or subdirectories. Name your documents so that they are displayed in the same order as listed on the Samples of Work page of the application. Do not use periods in file names to separate words. Only one period is allowed to denote the extension.

4. NOTE If you have a professionally produced DVD, indicate the chapter that you want shown to the panel. If you have access to a full resolution copy of the final cut, submit a 5 minute sections on a DVD. We do not recommend that you copy a section from the DVD since the resolution quality will be poor.

5. Digital Video Sample Description Sheet:
   • Title/Track
   • Producer/Director or Artist/Company
   • Length of entire work
   • Date of work
   • Identify tracks and number of minutes and seconds into the track for an applicant's solo.

MANUSCRIPTS (Literature, Media, Theatre)

1. Submit 1 copy of your sample of work.

2. Use 8.5 x 11 white paper that is no less than 20 lb. weight.

3. Use 12-point font.

4. Use double-spaced lines.

5. Use no more than 15 sheets single-sided for manuscripts or 15 sheets for poetry.

6. Do not bind, staple, or clip your manuscript.

7. Copies submitted should be straight on the page and dark enough to support further copy.

8. Do not submit published work or photocopies of published work.

9. Other than the cover sheet, the applicant's name should not appear on the manuscript.

10. Submit a cover sheet with:
    • Applicant's name and address
    • Title of work and chapter/section
    • Date work completed
    • Date work published (if applicable)
    • Publishing house (if applicable)

11. Submit a précis (summary) for literature and playwriting or a script treatment for screenplay writing, when necessary, to place samples of longer works in context.