The purpose of this Request for Proposals (RFP) is for the State of Louisiana, Office of the Lieutenant Governor (OLG), Department of Culture, Recreation and Tourism (DCRT), hereinafter sometimes collectively referred to as “OLG/DCRT,” to obtain competitive proposals from qualified proposers in order to award one or more contracts to develop and execute a strategic marketing and communication plan for the OLG/DCRT (“the project”) within the following three components (collectively, “Components”):
Component 1: Creative/Marketing/Media Buying/Brand Identity
Component 2: Public Relations
Component 3: Website Creation and Management/Social Media/Digital Marketing
The purpose of dividing the work into three (3) Components is to provide the OLG/DCRT greater access to the most creative, innovative, and efficient proposers to carry out the project.
The Components allow prospective contractors the flexibility to submit one proposal in response to a single component, or multiple proposals in response to more than one component. It is understood that there will likely be overlap among tasks that fall within each component.
The RFP is available at www.crt.la.gov/tourism/rfp and https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubMain.cfm or by contacting Lindsey Lightfoot Schmitt at rfpquestion@crt.la.gov. Proposals must be received at the addresses below by 4:00 p.m. (Central Time) April 8, 2020 April 17, 2020 May 5, 2020. Due to circumstances regarding the State's response to the COVID-19 pandemic, the proposal submission deadline of 4:00 PM CT Wednesday, April 8, 2020 for OLG/DCRT Bid Number 3000014617 has been moved to 4:00 PM CT, Friday, April 17, 2020 Tuesday, May 5, 2020 All other events on the timeline will be updated and posted as information becomes available.</span>
Proposals received after that date and time or at another location will not be accepted.
April 20, 2020 - Please see attached addendum regarding Electronic Proposal Submission and Term of Contract.April 24, 2020 - Please see attached addendum regarding Electronic Proposal Submission.
| Event | Date | |||
| 1. |
| February 28, 2020 | ||
| 2. | Deadline for receipt of written inquiries | March 11, 2020 | ||
| 3. |
| March 20, 2020 | ||
| 4. | Deadline for receipt of printed/hard copy & electronic proposals Proposals must be received by 4:00 p.m. CT | April 8, 2020 May 5, 2020 | ||
| 5. | Proposals evaluated | April 8 - 22, 2020 TBD | ||
| 6. | Notice to proposers if oral presentations will NOT be held. Proposals(s) recommended for an award based on written proposals have been submitted to the Office of State Procurement for review/concurrence with award. OR Invitations to participate in Presentations & Discussions sent to proposers should OLG/DCRT choose to hold oral presentations | April 24, 2020 TBD | ||
| 7. | Presentations & discussions (if applicable) | Week of May 18, 2020 (exact date TBD) TBD | ||
| 8. | Notice of Intent to award announcement, rejection letters sent and 14-day protest period begins, on or about | May 15, 2020 TBD | ||
| 9. | Contract negotiations commence on or about | Week of May 18, 2020 TBD | ||
| 10. | Contract execution, on or about | May 28, 2020 TBD | ||
| 10. | Contract begins/effective date | July 1, 2020 TBD | ||
| NOTE: The State of Louisiana reserves the right to revise this schedule. Revisions, if any, before the Proposal Submission Deadline will be formalized by the issuance of an addendum to the RFP (item 1.16 – Changes, Addenda, Withdrawals.) | ||||
| Proposals sent via courier, FedEx, UPS, etc.: | |
Louisiana Office of Tourism 225-342-7987 | |
| Proposals sent via U.S. Postal Service: | |
| Louisiana Office of Tourism Attn: Lindsey Schmitt, RFP Coordinator P.O. Box 94291 Baton Rouge, LA 70804-9291 | |
| Proposals submitted electronically: | |
email to: DCRTProposals@crt.la.gov see addendum of April 20, 2020 regarding electronic submission of proposals and addendum of April 24, 2020 regarding electronic submission of proposals. | |
